Cash Receipt PDF Template

Selling items by cash doesn’t need to be a difficult process, or restrictive to your customers. If you want to offer your customers the ability to return items or features like a “satisfaction guarantee”, then you need to give customers a receipt.

This cash receipt works for anyone’s purposes, is form fillable, and optimized for DottedSign and PDF Reader, for companies with super-efficient, digital document workflows. Just fill out the form blanks, sign, and send to customers, and take one step closer to a fully paperless business.

You’ll need to do all of the proper research and homework first, but this template will give you a head-start and a good framework. You should always consult a lawyer though before finalizing any contracts.

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If your company is interested in selling goods or services by cash, you probably will need a way to create receipts. When you create receipts, your customers will be able to return items or make a proof of purchase on the items they bought from your company. Many companies offer returns as a way to attract more customers. If you offer guarantees for satisfaction or offer discounts or rebates based on purchases, you can use these features to increase your loyal pool of customers.

Companies are very competitive when it comes to making the purchasing process as easy and feature-packed as possible. Customers value convenience and peace of mind, and using a cash receipt is one of the first steps to making life easy for your customers. You can even use this cash receipt digitally. Load it into DottedSign or PDF Reader, and maximize the form-fillable PDF features, allowing you and your customers to have security, peace of mind, and convenience. When you fill out the cash receipt electronically, you don’t waste any paper, and the copies are stored securely on the cloud, so you won’t have any trouble finding them later on.

You’ll even be able to search for transactions, allowing your business to grow even larger, while still accommodating your customers’ preferences to pay with cash. When you make the cash receipt digital, you won’t need to fill out the duplicate section, because all of the parties involved will automatically receive an email, where they can preserve their copy of the receipt for as long as they want.



A cash receipt is an old document and represents one of the oldest styles of official paperwork. Even today, it is possible to find them completed in the old ways. Cash receipts have traditionally been sold in receipt books, which very much resemble checkbooks. Receipt books would have pages sandwiched together, with a white, pink, and green page, or in older times, one white and one yellow. Either way, the different colors are carbon copies of the original. When the pages were put together, the white page would have a sheet of carbon copy paper underneath, which was like thin tissue paper, that had been soaked in wax, mineral oil, and a type of fine charcoal pigment. When the papers were stacked together, the carbon layer would lay on top of the yellow sheet. When you press on the white sheet with a pen, the carbon would transfer to the yellow paper, and all of the markings, including signature, would be copied in duplicate.

The earliest use of carbon to make these duplicate copies was documented in 1801. The same carbon paper that was used for receipts was used in ribbon-fed typewriters until today. Around the 1960s, a new type of paper became the norm. The green and pink slip variety had microcapsules of ink coating the back of the paper, instead of carbon. These carbonless copy slips are not as well used today but are still in some offices. Over the years, they have been found to contain dangerous chemicals, and various lawsuits have been filed over their use in office buildings, where the vapors from unsafe inks could build up.

In the last few years, many companies have been switching to paperless forms of receipts and other documents that need to be filed quickly, and in duplicate or triplicate. These forms can easily be filled in PDF documents, from anywhere in the world, and can be sent via text message, email, or in an app, to anyone in the world, to survive for a nearly unlimited amount of time.

When you use a cash receipt, you are catering to your customers’ preferences. Cash is one of the oldest ways of paying for anything, and it’s still very popular, especially in the United States. If your business doesn’t offer cash as a way to pay, because of its inability to create a paper trail, then this Cash Receipt template is for you. It’s meant to be paired with Kdan’s document management software, which makes it much more convenient. Although, if you want to, the receipt still looks and functions great if you print it out the old school way.

This receipt template is formatted like a check, with the unique number for each receipt. This unique number is for security, and you should change it every time you issue a new receipt. When your customer uses the receipt for a return or another transaction, you can search your copies to find the number. When you check your receipt with the matching number, all of the other fields on the receipt should match too. This feature provides security when otherwise it would be easy for malevolent parties to claim you owe them money. Just like a check, the receipt includes a memo line, textual and numeric fields, and a signature line. Your customers will rest assured knowing that they have the flexibility to return items, and a valid proof of purchase to use later on.



If you have received or desire to issue any legal document, you must consult a lawyer. Kdan Mobile provides this template for educational purposes only, and you are always responsible for the creation of any legal agreements you sign. By clicking “download” you agree to indemnify and hold harmless and inure Kdan Mobile for any damages incurred as a result of the use of said template for commercial purpose.
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